Core Responsibilities

- The USG Chairing will lead the full Chair recruitment cycle, including designing and disseminating the application process, reviewing applications, conducting interviews, and ultimately selecting Chairs for LIMUN-HS 2026 in consultation with the DSG.

- They will draft Chairing contracts and conduct onboarding sessions, ensuring all appointed Chairs are fully briefed on conference expectations, code of conduct, and academic standards.

- In coordination with the DSG, the USG Chairing will assist in matching Chairs to committees and contribute to the finalisation of committee topics to ensure subject-matter alignment and academic rigour.

- The USG Chairing will support the DSG in the timely production and review of study guides, offering editorial guidance and content oversight to maintain quality and consistency across committees.

- They will organise and host regular Chair briefings in the lead-up to the conference, ensuring all Chairs are aligned on procedural expectations, conference logistics, and conduct policies.

- During the conference, the USG Chairing will serve as the primary point of contact for all Chairing staff, offering real-time support, addressing issues, and monitoring performance. Outstanding Chairs will be identified for recognition via Conference and Foundation awards.

- The USG Chairing will also manage the onboarding of Crisis Directors and Assistant Directors, coordinating closely with the DSG, and will act as their direct liaison throughout the conference.

- A key part of their remit will include formalising and facilitating the role of Faculty Advisors at the conference, enhancing institutional partnerships and ensuring smooth communication with delegations.

- The USG Chairing will organise the official Chairing Staff Social on the final day of the conference, recognising their contribution and fostering community among the academic team.

Applicant Criteria

• Exceptional organisational skills and diligence in application processing and team coordination.

• Strong leadership capabilities, including large-scale team management and effective communication;

• Responsiveness and reliability in supporting staff across varying levels of experience.

Core Responsibilities

- The USG Delegate Affairs will be responsible for responding to all queries regarding the conference from individual delegates, Head Delegates, and FAs, ensuring timely, accurate, and courteous communication.

- They will design and manage the delegate application and review system, ensuring fairness, efficiency, and accessibility throughout the application cycle.

- They will act as the primary point of contact for Head Delegates and Faculty Advisors, working to resolve any issues that arise regarding delegation applications, composition, or concerns.

- The USG Delegate Affairs will be tasked with the generation and distribution of UK-entry visa invitation letters for eligible international delegates and Chairs, in collaboration with the Secretary-General and relevant authorities.

- They will coordinate closely with the USG Operations to manage delegate and delegation payment processes, confirming receipts, following up on outstanding balances, and ensuring accurate record-keeping.

- The USG Delegate Affairs will be responsible for the allocation of delegates to committees following the completion of the application and payment stages.

- They will assist with the logistical and administrative planning of Opening Day delegate registration in collaboration with the other relevant USGs, ensuring a streamlined and welcoming check-in experience for all participants.

Applicant Criteria

• Strong organisational skills and attention to administrative detail;

• High proficiency in Microsoft Excel and/or Google Sheets for record tracking and data management;

• Excellent written communication skills, particularly via email;

• Demonstrated ability to respond promptly and effectively to large volumes of inquiries.

Desirable: Prior Secretariat or senior staff experience at MUN conferences;

Core Responsibilities

- Collaborate with the Secretary-General to design the official LIMUN-HS 2026 budget, ensuring all financial projections align with conference needs and funding realities.

- Maintain weekly bookkeeping records and liaise with the Trustees to authorise expenses and track cash flow.

- Produce monthly financial statements and reports for the Secretariat and Trustees.

- Ensure all income (delegate/delegation payments, sponsorships) is accurately recorded and received in a timely manner.

- Process reimbursements and generate invoices as necessary.

- Compile and present an end-of-year financial report outlining expenditure, savings, and recommendations.

- Oversee the sourcing and timely procurement of all conference materials—including placards, stationery, delegate kits, awards, and banners while ensuring quality and cost-effectiveness.

- Collaborate with the USG Media on branded material design and printing.

- Identify and secure suitable venues for all LIMUN-HS-related events (e.g. Opening and Closing Ceremonies, Dialogue Series, and committee rooms).

- Ensure each venue meets LIMUN-HS’s logistical, technological, and accessibility needs, particularly in collaboration with the USG Personnel.

- Manage all communication with vendors for venue hire, materials, and services, ensuring accurate quotations and timely payment through Foundation staff.

- Work with USG Delegate Affairs to track registration and payment status of delegates and delegations

- Support USG Outreach by providing financial details and invoicing for sponsorship packages and outreach.

Applicant Criteria

• Strong numerical and financial literacy;

• Proven organisational and logistical planning skills;

• Ability to manage vendor relationships and multi-step procurement processes;

• Proficiency in spreadsheet software (Excel, Google Sheets) and budgeting tools.

Core responsibilities

- Lead the recruitment cycle for LIMUN-HS Support Staff, including designing the application process, conducting interviews, and selecting candidates.

- Organise pre-conference training briefings for Support Staff to cover logistical duties, professionalism, and role expectations.

- Allocate staff to roles such as registration, badge printing, tote bag packing, packing weekend, committee photography, and other ad hoc needs.

- Act as the primary coordinator for managing Support Staff during the conference weekend.

- Coordinate post-conference feedback forms for Support Staff

- Ensure that Support Staff are briefed to assist delegates with accessibility needs (e.g., mobility support, finding quiet spaces).

- Assist the USG Chairing with the Chair application process, including evaluating applications and conducting interviews. Additionally, they will be ensuring appropriate conduct among staff and chairs during the conference and providing required training before.

- Oversee the LIMUN-HS Youth Ambassador Programme, aimed at engaging students from schools around the world and promoting LIMUN-HS participation.

- Coordinate onboarding and training, and collaborate with the Secretary-General to produce and manage Youth Ambassador contracts.

- Monitor engagement and serve as the point of contact for Youth Ambassadors throughout the academic year.

- Assist the USG Operations in managing conference day transitions (committee movement, lost property, delegate assistance zones).

- Deploy Support Staff dynamically during the conference to help resolve emerging logistical bottlenecks.

- Produce, manage, and distribute contracts for both Support Staff and Youth Ambassadors, ensuring compliance with LIMUN-HS policies and professional standards.

Applicant Criteria

• Strong interpersonal and communication skills;

• Proven ability to manage large teams and coordinate volunteers;

• Practical problem-solving ability and capacity to remain calm under pressure;

• High degree of flexibility and initiative when dealing with unexpected logistical or personnel challenges.

Desirable: Prior experience as part of a MUN Secretariat team or managing student volunteers in a leadership capacity.

Core Responsibilities

- Work closely with the LIMUN Foundation and Secretary-General to develop sponsorship packages and conduct targeted outreach to sponsors. Additionally they shall work with the Secretary-General on finding partnerships for the conference

- Support relationship management with sponsors before, during, and after the conference.

- Collaborate with the USG Media & Design to produce promotional materials for LIMUN-HS-related affairs, including the Dialogue Series, scholarship programmes, and applications.

- Draft formal communications for LIMUN-HS’s external audience including press releases, institutional emails, partner updates, and external event coverage.

- Work alongside USG Delegate Affairs and USG Chairing to align outreach messaging with LIMUN-HS’s academic and delegate-facing priorities.

- Assist with campaign strategy to boost applications from both domestic and international institutions through email outreach, social promotion coordination, and network tapping.

- Monitor the public-facing tone and messaging of LIMUN-HS’s digital platforms in collaboration with USG Media & Design, and assist in responding to outreach-related queries on social media.

Applicant Criteria

• Excellent written communication skills, with the ability to craft professional and compelling outreach materials;

• Experience or interest in sponsorship negotiation, donor relations, or public relations;

• Confident interpersonal skills and the ability to engage with stakeholders on behalf of LIMUN-HS.

Desirable: Prior experience in fundraising, university ambassador programmes, or public outreach roles;

Core Responsibilities

- Design and maintain a cohesive LIMUN-HS brand book, document templates, slide decks, and internal visual guidelines in collaboration with the Secretary-General and relevant USGs.

- Create and publish engaging, high-quality content across LIMUN-HS’s social media

platforms (Instagram, Facebook, LinkedIn), working alongside USG Delegate Affairs to respond to audience queries and monitor engagement.

- Collaborate with the USG Operations to produce branded materials such as delegate packs, signage, certificates, and ID cards in line with LIMUN-HS’s visual standards.

- Manage the LIMUN-HS webpages, ensuring that all public-facing information is accurate, up to date, and on brand.

- Lead the design and layout of the official Delegate Handbook and Pre-Conference Guide, in coordination with USG Academics and USG Delegate Affairs.

- Recruit and manage photographers and videographers for the conference weekend, ensuring high-quality coverage for promotional and archival use.

- Support other Secretariat members, particularly USG Chairing, and Personnel with the creation of branded slides, training decks, and handouts for internal and external use.

Applicant Criteria

• Strong working knowledge of raster and vector graphic design tools (Adobe Photoshop, Illustrator, InDesign, Canva Pro or equivalent);

• Excellent visual storytelling and branding instincts;

• Ability to write engaging, professional copy for digital posts and promotional graphics.

Desirable: Experience in high-volume design production, familiarity with university or MUN-related press engagement, and prior digital content strategy or branding experience.

Additional Application Requirements: Applicants must submit two examples of past design work in .PNG or vector format (.ai/.svg).